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QuickBooks Setup

Although QuickBooks is designed for the layperson to understand, the initial setup and installation must be done correctly in order for future information to be accurate.

All information necessary to set up manual accounting records is also necessary to set up and install QuickBooks on your desktop. This task is even more complicated if you switch from manual accounting operations to QuickBooks in the middle of the year.

Which accounting method will you use? What chart of accounts do you need for your business? How do you handle beginning balances?

An expert can easily answer all of these questions and complete the initial setup and Installation in a timely manner. In addition, your accounting employees receive training on the accounting software to enhance their performance.

How Much Does It Cost?

We first want to find out a little more about your business and your accounting records before we quote you an exact price. Rest assured that we work with many small business owners and our rates are designed to fit the budgets of our clients.

As with any accounting software program, installation and training take time -- time taken away from managing your business. Here's a short list of the services we provide while setting up QuickBooks:

  • Study and evaluate your software and accounting needs.
  • Recommend software and hardware requirements.
  • Install software, design and set up a chart of accounts and entire accounting package including payroll, accounts receivable, inventory, accounts payable, etc.
  • Determination of your QuickBooks starting date.
  • Loading your chart of account and balances as of that starting date.
  • Preparation of a list of the items that you sell to your customers. This list includes services, inventory parts, non-inventory parts, other charges and sales taxes.
  • Entering your outstanding accounts receivable and accounts payable details as of your starting date.
  • Entering your ending statement bank balances and outstanding checks and deposits in transit as of your starting date.
  • Printing a trial balance as of your starting date and comparing it to your trial balance from your old system.
  • Entering your transactions since your starting date into QuickBooks
  • Train client or client staff in use of software to meet their accounting, management and tax needs.

Ongoing Services:

  • Follow up training to ensure the client is "on the right track."
  • Monthly, quarterly or annual review of client QuickBooks data to assist in tax preparation and management reports.

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Accountants and bookkeepers perform distinctly different tasks for the businesses they serve. Bookkeepers are responsible for on-going maintenance of their clients’ general ledgers. A bookkeeper’s common responsibilities consist of: Reconciling bank and credit card accounts, expense classifications, generating financial statements, reviewing daily company data, Accrual data, etc. While accountants use the accurate and up-to-date general ledger maintained by the bookkeeper to provide advisory services, such as: analyzation, advisory, etc.
We understand that every business runs differently and our experts have experience across a multitude of business. That’s why we want to get to you before we dive into your business. This allows us to service you and fit your needs in the best way possible.
Businesses no longer need to work with a local bookkeeper. The internet and cloud technology makes it easy for accountants to securely access their clients books anytime, anywhere. Business owners can now select a bookkeeper who truly understands their industry and operations, instead of hiring the closest available person.
Depending on the schedule that you choose for the books to be updated, we can perform the bookkeeping services daily, weekly, twice monthly, monthly, quarterly, and annually. Whenever our scheduled time occurs, the day before is the deadline to turn in documents that relate to the bookkeeping; bills, checks written, etc. During this update day, we will also perform any other tasks that may be due to process; online banking activity, payroll, paying bills, and reconciliations. As many banks these days allow for view only access where we are assigned our own login. we can access the banking and credit card accounts online. This allows the bookkeeper to grab statements, look up check images, deposit details and be able to fill in a lot of the missing details without having to ask the client for the information. If you don’t feel comfortable with that, we will rely on you to provide all the information.
We set a target date for the 15th for each prior month closing, however there are instances where there can be delays such as documents and questions that we may need in order to finish up the process.
We typically work with Quickbooks Online and Xero.
We offer a few packages with our base starting at $450/month. The frequency and type of services can change the price.
Yes – we can manage and pay your invoices and payables.
Yes – Our experts are up to date and the newest regulations and are able to file and prepare your sales tax needs.
Yes – Prime Ledger can set up, manage and run your payroll at whatever frequency you choose. We ensure each pay run is properly accounting for reconciles with your bank.

© Jordan Goldman, CPA, PLLC 2021